• Attendance & Timekeeping • Maintain and update daily attendance records for permanent and casual staff, tracking time-in, time-out, overtime, and shift rotations. • Prepare and analyze daily, weekly, and monthly attendance reports, identifying trends in absenteeism, punctuality, and overtime. • Monitor and escalate issues related to lateness, absenteeism, and overtime to supervisors and HR management. • Track probationary staff, contract renewals, and confirmations to ensure compliance. • Resolve attendance record anomalies with departmental heads. • Casual Wage Management & Payroll Support • Collect and reconcile weekly casual staff attendance sheets. • Validate casual wage computations, including basic pay, overtime, and bonuses. • Support monthly payroll preparation, ensuring accurate calculations of salaries, allowances, deductions, and bonuses. • Process statutory deductions (NSSF, PAYE, Local Service Tax, Workers’ Compensation). • Handle payroll inquiries with professionalism and confidentiality. • Recruitment & Onboarding • Draft job advertisements, screen CVs, shortlist candidates, and schedule interviews. • Conduct reference checks, credential verification, and medical clearances. • Draft offer letters, contracts, probation agreements, and renewal letters. • Facilitate induction and orientation programs, introducing new hires to company culture, policies, and safety regulations. • Support recruitment logistics, including coordinating interview panels and candidate documentation. • Employee Records Management, Filing & Documentation • Maintain comprehensive HR files (physical and digital) for easy retrieval. • Ensure confidentiality of sensitive employee information. • Conduct regular HR file audits for compliance. • Digitize records using the Mermidon HRIS system. • Archive inactive files for audits, legal cases, or future reference. • Leave & Exit Administration • Manage leave applications, approvals, and balance tracking. • Provide leave reports for payroll and workforce planning. • Support exit clearance processes, including final dues computation and recovery of company property. • Conduct and document exit interviews, capturing feedback and suggestions. • Maintain records of resignations, terminations, retirements, and redundancies per labor laws. • Disciplinary Procedures & Performance Monitoring • Draft and issue disciplinary notices, warnings, and show-cause letters per company policy. • Organize and document disciplinary hearings, recording outcomes. • Ensure compliance with the HR Manual and Ugandan Employment Act. • Track performance appraisals and prepare reports for management. • Report underperformance, absenteeism, and misconduct to supervisors. • Employee Relations & Staff Welfare • Act as the first point of contact for grievances, welfare concerns, and HR inquiries. • Provide guidance on HR policies, benefits, and entitlements. • Support conflict resolution and mediation for a harmonious workplace. • Organize welfare activities, including team-building, health talks, and recognition ceremonies. • Promote an inclusive and positive workplace culture. • Compliance, Training & Reporting • Ensure compliance with Ugandan labor laws, safety standards, and company policies. • Coordinate training programs, workshops, and refresher sessions. • Prepare HR reports on headcount, turnover, absenteeism, disciplinary cases, and recruitment metrics. • Provide accurate HR data for audits and inspections. • Recommend improvements to HR processes based on metrics analysis.

• Bachelor’s Degree in Human Resource Management, Business Administration (HR option), or related field. • 1–2 years of practical HR experience, preferably in a manufacturing or industrial environment. • Knowledge of Ugandan labor laws, industrial relations, and grievance handling. • Experience with HRIS systems, such as Mermidon. • Proven experience in payroll support, onboarding, and disciplinary processes. • Key Competencies & Attributes • Strong communication and interpersonal skills. • High integrity, confidentiality, and ethical conduct. • Ability to multitask, prioritize, and meet deadlines under pressure. • Detail-oriented with excellent organizational and record-keeping skills. • Proficient in Microsoft Office Suite (Excel, Word, Outlook). • Proactive, team-oriented, and adaptable to change. • Expected Outcomes • Accurate and timely attendance and payroll reports. • Efficient and secure employee record management. • Compliance with HR documentation, leave, and disciplinary protocols. • Smooth onboarding and exit experiences. • Enhanced employee engagement and workplace satisfaction. • Reduction in absenteeism and payroll errors. • Contribution to a well-structured, performance-driven HR function. • Working Conditions • Full-time position based at Ntake Bakery Nalukolongo Branch, Head Office. • Frequent interactions with production, dispatch, logistics, and administrative staff. • Extended hours may be required during payroll processing, disciplinary hearings, audits, or recruitment periods. • Handling confidential employee information requires high integrity and professionalism. • Dynamic, fast-paced environment supporting routine and urgent HR tasks. • Occasional field visits or interactions with external stakeholders (vendors, regulators, trainers). • Adherence to occupational health and safety standards. • Flexibility and resilience in response to changing HR priorities.

Interested candidates should submit a detailed CV and cover letter by 20th September 2025 to hr@ntakegroup.com (mailto:hr@ntakegroup.com) or deliver directly to our Kampala Head Office. Equal Opportunity EmployerNtake Bakery & Company Ltd is committed to diversity and inclusion and is an equal opportunity employer. We encourage all qualified candidates, regardless of background, to apply. Our Slogan: Ntake Bakery & Company Ltd: Pioneering Quality, Innovation, and Sustainability Across East Africa – “Your Family Choice.”