• Program Coordination and Implementation • Support the planning and implementation of program activities in line with project work plans and objectives. • Assist in coordinating field activities, logistics, and communication with implementing partners. • Participate in project meetings, workshops, and training sessions to ensure timely program delivery. • Maintain updated records of program progress and ensure alignment with the organization’s strategic priorities. • Grants Management • Assist in monitoring the implementation of grants to ensure adherence to donor agreements, budgets, and timelines. • Support in preparing grant documentation, including agreements, amendments, and reports. • Maintain a grants’ tracking system to monitor funding cycles, reporting deadlines, and compliance requirements. • Coordinate with finance teams to ensure proper financial tracking and reporting of grant expenditures. • Proposal Development and Donor Engagement • Support the development of concept notes, proposals, and budgets for new funding opportunities. • Contribute to research and data collection for program design and donor submissions. • Maintain donor files and ensure timely submission of required reports and documentation. • Assist in coordinating donor visits and communications to highlight project impact and success stories. • Monitoring, Evaluation, and Reporting • Work closely with the M&E team to collect, analyze, and report on project performance data. • Support preparation of high-quality narrative and financial reports for internal and external stakeholders. • Identify challenges and lessons learned to improve program implementation and impact. • Compliance and Documentation • Ensure adherence to donor and organizational policies, procedures, and reporting standards. • Maintain organized and up-to-date program and grant files (both electronic and hard copies). • Support capacity-building initiatives for staff and partners on grant compliance and reporting requirements.

• Bachelor’s degree in Development Studies, Social Sciences, Project Management, Public Administration, or a related field. • Additional training in Grants Management, Monitoring and Evaluation, or Project Planning is an advantage. • At least 3-5 years of experience in program coordination or grants management within an NGO or donor-funded project. • Strong knowledge of proposal development and donor reporting. • Familiarity with project management tools and donor compliance frameworks. • Strong analytical, organizational, and time management skills. • Excellent writing and communication abilities. • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and data management tools. • High attention to detail and accuracy. • Ability to work independently and collaboratively in a multicultural environment. • Strong ethical standards and commitment to transparency and accountability. • Barriers to Success in Role • Limited or lack of knowledge of donor requirements and compliance standards. • Inability to track multiple projects, deadlines and inefficient resource utilization.

Candidates who meet the criteria outlined above should submit their applications, resume and academic documents in pdf format with “HCBSU-PGA-PROGRAMS & GRANTS ASSOCIATE” as the Email subject via recruitment@hcbsltd.com Note: The deadline for applications is not later than 05:00 pm, Monday 17th November 2025. Only shortlisted applicants will be contacted. Female Candidates are encouraged to apply.