• 1. Office & Facility Management • Oversee day-to-day office operations to ensure a clean, safe, and professional work environment. • Coordinate office maintenance, repairs, security services, and utility management. • Ensure that all office facilities comply with health and safety regulations in line with Ugandan labor and occupational standards. • 2. Procurement & Asset Management • Support the procurement process by preparing requisitions, vendor quotations, and LPOs in line with internal policies. • Maintain up-to-date records of company assets and equipment (including laptops, vehicles, phones, etc.). • Conduct periodic physical verification of assets and coordinate disposal or replacement processes as required. • 3. Vendor & Service Provider Coordination • Manage relationships with office service providers (e.g., cleaning, courier, IT support, caterers, security firms). • Ensure service contracts are up to date, tracked, and reviewed for performance and compliance. • Verify and process vendor invoices in coordination with Finance. • 4. Travel, Logistics & Event Support • Organize logistics for staff business travel including booking flights, transport, accommodation, and per diem processing. • Coordinate logistics and administrative support for corporate events, meetings, and training sessions. • Arrange vehicle scheduling and fuel management, and supervise company drivers. • 5. Compliance & Documentation • Ensure that administrative activities comply with Ugandan labor laws, URA requirements, KCCA by-laws, and relevant regulations. • Maintain proper filing systems for licenses, permits, insurance documents, leases, and other key records. • Support the renewal of business licenses, insurance, and other mandatory certifications. • 6. Administrative Reporting & Support • Track and report on administrative KPIs, cost control measures, and office resource utilization. • Prepare periodic reports on administrative functions for senior management. • Assist with office budgeting and expenditure forecasting for administrative functions.

• Bachelor’s degree in Business Administration, Management, Public Administration, or related field. • Minimum of 3–5 years of progressive experience in administration, preferably within a corporate/private sector environment. • Strong knowledge of Ugandan statutory and regulatory compliance, including occupational safety, licensing, and procurement practices. • Experience working with ERP systems, procurement software, or administrative tools (e.g., SAP, Microsoft Dynamics, Zoho). • Core Competencies: • Strong organizational and planning skills • Professional communication and interpersonal abilities • Proactive problem-solving and decision-making • Attention to detail and high ethical standards • Ability to work independently under minimal supervision • Confidentiality and discretion in handling sensitive information