• Among other tasks, your main responsibilities will include: • Greeting and assisting visitors, ensuring a welcoming experience • Managing scheduling, booking appointments and preventing conflicts • Arranging travel, including flights, transportation, hotels and restaurants as needed • Screening phone calls and routing inquiries to the appropriate departments or individuals • Generating reports, transcribing meeting minutes, conducting research and preparing presentations • Maintaining professional communication via telephone and email • Liaising with suppliers, managing office supplies and maintaining vendor contact lists • Coordinating logistics with external vendors and managing expense reports • Supporting budgeting, bookkeeping, payroll processing and government filings as required • Supervising cleaning staff and ensuring the office remains organised and maintained • Coordinating office space planning, maintenance, renovations and repairs with vendors • Performing asset audits and maintaining accurate records • Managing inventory for employee devices, including shipping, tracking and distribution • Supporting new hire onboarding processes

• Have strong administrative and organisational skills, with the ability to handle basic budgeting and expense reconciliation • Are proficient in Microsoft Office or similar software • Communicate clearly and professionally via phone and email • Bring experience in office administration, facilities coordination or supporting a study-abroad or travel-focused team (a plus) • Are professional, approachable and customer-service oriented • Are detail-oriented, able to multitask and comfortable managing competing priorities • Are proactive, resourceful and able to work both independently and collaboratively • Are reliable and exercise discretion when handling confidential information