• Tracking of leave Records • Enter all leave records into the Time and Attendance software. • Check all the leave books and ensure that all leave forms have been filled in correctly, duly signed and filled. • Ensure that all staff who take leave fill in their leave records • Update the leave plan for all administrative staff • Make a monthly report. • Recruitment Records • Receive all applications (hard and soft copies) and ensure they have been categorized and properly filed. • Assist the HR to coordinate interviews (inviting candidates, arranging interview rooms, arranging interview materials in liaison with the HR and Unit heads etc) • Ensure that all recruitment records have been properly filled and the files well labelled. • Updating of Personnel Files • Compile and update all personnel records (hard and soft) on a regular basis （ensure that all files have the requisite documents） • Ensure that they are well labelled arranged in alphabetic order. • Ensuring all closed personnel have the necessary document and properly archived. • HRIS – PeopleSoft • Update the time and attendance records on a timely manner. • Immigration • Receiving all the details of the international staff and their dependents to apply for the work permits, special pass, students and dependents pass. • Renewing the expired work permits of the international staff with a go ahead from the HRM. • Raising and following up of claims for the refund of the security bond. • Any other duties • Assist with the day to day operation of the HR functions and duties. • Attend to employee requests regarding HR issues • Ensure utility bills have been received and paid. • Ensure that the staff housing file is kept up to date on a regular basis.

• A university graduate with Business Administration or Human Resource Management degree. • Minimum of 5 years of Proven experience as HR officer, administrator or other HR position • Previous proven experience Knowledge of HR functions (pay & benefits, recruitment, training & development etc.) • Skills • Understanding of labor laws and disciplinary procedures • Proficient in MS Office; knowledge of HRMS is a plus • Outstanding organizational and time-management abilities • Effective organizational, strong communication Teamwork and Interpersonal skills. • Ability to form working relationships with people at all levels

Please apply via the AKDN Career Centre via www.the.akdn.org/careers/2258157 Closing date 3 October 2025