• Receive and compile student applications and forward them to the registrar for admission consideration. • Develop a teaching program for all courses offered by the Institute for the registrar’s approval. • Generate a list of applicants admitted per academic program per academic year. • Inspect students’ teaching and submit reports to the registrar’s office. • Develop data capture templates for all student details and ensure their proper implementation. • Capture student examination results and safeguard them accordingly. • Monitor student attendance to ensure they meet the required timeframe. • Promote the Institute’s professional and academic programs. • Prepare payment documents for lecturers/trainers’ remunerations for professional courses. • Store and retrieve student records, including academic records for certificate, diploma, and master’s trainees. • Support curriculum development for certificate, diploma, and master’s programs, ensuring accreditation by relevant bodies. • Support academic course development and review to maintain competitiveness and meet National Council for Higher Education requirements. • Provide user support to lecturers and trainers during e-learning sessions. • Monitor and report on e-learning resource use across various teaching platforms. • Plan, implement, and control user account security rights and restrictions for the platform. • Perform any other tasks assigned by management. • Key Responsibilities • Maintain accurate student records with zero errors. • Ensure timely retrieval of student information. • Process and issue student transcripts in a timely manner. • Handle graduation applications efficiently. • Analyze academic reports and data on a quarterly basis. • Register all students within the specified period. • Resolve student inquiries and enrollment issues within the required timeframe. • Publish course schedules for the upcoming semester to the target audience. • Introduce new initiatives to improve the efficiency of the Registrar’s Office. • Provide students and staff with accurate and timely information. • Identify opportunities for improving the Registrar’s Office efficiency. • Maintain accurate financial records for student fees and tuition. • Organize graduation ceremonies and other events. • Track budget and resource allocation within the Registrar’s Office. • Increase the annual student enrollment in academic programs. • Provide troubleshooting support for lecturers and students in case of system failures. • Promote and market e-learning programs to students and staff. • Support learners and staff in using e-learning tools and resources. • Improve e-learning customer satisfaction scores.

• Education: • Honor’s degree in Education, Law, Human Resource Management, Organizational Psychology, Organizational Development, Library and Information Management, Records Management and Archives, ICT, or any related field from a recognized university. • A postgraduate qualification in any of the above fields is required. • Experience: • Minimum of three (3) years working experience within an academic institution, specifically in a registry managing student records and information (both soft and hard copies).

Deadline: 26th February 2025 Download the Application Form, attach the filled form, CV, cover letter, academic documents, National ID, and send them to careers@uib.or.ug.