Accountabilities Financial Strategy, Planning, and Budget Management

• Lead annual budgeting and reforecasting processes in collaboration with the Director of Finance and Administration.
• Consolidate partner and departmental budgets and provide variance analysis with actionable recommendations to ensure adherence to donor ceilings and burn-rate targets.

Financial Accounting, Reporting, and Close

• Oversee general ledger integrity, month end and yearend close processes.
• Ensure timely preparation and submission of accurate internal and donor financial reports.
• Review and confirm completion of monthly reconciliations (bank, advances, receivables, and payables).

Compliance and Internal Controls

• Implement and monitor internal controls in line with donor regulations, organizational policies, and local statutory requirements.
• Identify and address control gaps and document corrective actions, escalating significant issues to the Director of Finance and Administration.

Grants and Sub‑award Financial Oversight

• Review subrecipient financial reports, conduct spot checks and site visits, and ensure timely liquidation of advances.
• Provide financial capacity building support to subrecipients.

Cash Flow, Treasury, and Cost Efficiency

• Manage cash forecasting and liquidity planning.
• Review disbursements within approved delegation limits.

Audit Readiness and External Engagement

• Coordinate project, statutory, and donor audits.
• Prepare audit schedules, support audit fieldwork, and lead management responses.
• Track implementation of audit recommendations and liaise with banks, insurers, auditors, and regulators.
• Respond to Audit questions or clarification in collaboration with DFA.

People Leadership and Capacity Strengthening

• Supervise and mentor finance, grants, procurement, and administration staff.
• Strengthen staff and partner capacity in budgeting, compliance, and financial reporting.
• Promote a culture of accountability, professionalism, and continuous improvement.

Risk Management and Oversight

• Maintain and periodically update the finance and operations risk register.
• Conduct risk and cost efficiency analyses and support fraud prevention and detection measures.
• Escalate material risks and mitigation plans to the Director of Finance and Administration.

Systems, Data Quality, and Process Improvement

• Champion effective use of ERP/accounting and procurement systems (experience with GFAS, Costpoint, TESS or similar systems preferred).
• Ensure data integrity and proper documentation across Source to Pay, Procure to Pay, and Record to Report processes.
• Knowledge and proficiency in Microsoft products (i.e. Word, Excel, PowerPoint, etc.) and Power-Bi.
• Streamline workflows, standardize SOPs and templates, and track key performance indicators.

Applied Knowledge And Skills

• Strong knowledge of procurement, logistics, and administrative standards and practices.
• Working knowledge of organizational policies and procedures related to budgets, contracts, and grants.
• Excellent written and verbal communication skills.
• Strong analytical, critical thinking, and problem-solving abilities.
• Proven ability to influence, motivate, and negotiate to ensure compliance and achievement of organizational objectives.

Problem Solving & Impact:

• Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
• Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
• Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.

Education:

• ACCA or CPA full qualification and a graduate degree in finance, accounting, or related field.

Experience:

• A minimum of 8+ years finance management experience, managing donor-funded projects. (including 3+ years of line management experience).
• Strong knowledge of USAID financial management rules and regulations.
• Experience in finance, administration, procurement, HR, ICT, and project management.
• Experience in managing sub-awards and strong communication skills.
• Must be able to read, write and speak fluent English.
• Prior work in a non-governmental organization (NGO).

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements: Ability to travel domestically 10% – 25%

The expected hiring salary range for this role is UGX 150,000,000 – 200,000,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.

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