FINANCE & ADMINISTRATIVE OFFICER

Organization: MIND Nest Uganda

Location: Kampala, Uganda (Hybrid)

Reports To: Executive Director

Application Deadline: 20th.Feb.2026

ABOUT MIND NEST UGANDA

Mind Nest Uganda is a non-profit organization committed to advancing mental health and wellbeing through professional, ethical, and impact-driven interventions. We are seeking a detail-oriented and proactive Finance & Administrative Officer to support our financial systems and administrative operations.

BASIC PURPOSE OF THE ROLE

The Finance & Administrative Officer will support financial management, accounting, reporting, and day-to-day administrative operations. The role ensures strong financial controls, organized administrative systems, compliance with policies, and efficient office coordination.

 

---

KEY DUTIES AND RESPONSIBILITIES

 

• Support budget preparation and expenditure monitoring.

• Prepare periodic financial reports and forecasts.

• Maintain accurate accounting records and bookkeeping systems.

• Process invoices and ensure timely payments to suppliers and staff.

• Perform bank reconciliations and manage petty cash.

• Support grant and donor fund tracking and reporting.

• Prepare documentation for audits and compliance reviews.

• Support statutory and regulatory financial filings.

• Perform light accounting and financial data entry tasks.

• Oversee daily office administration and logistics.

• Manage procurement, office supplies, and asset records.

• Maintain organized physical and digital filing systems.

• Support payroll processing and staff records management.

• Assist in recruitment coordination and HR documentation.

• Coordinate meetings, workshops, and organizational events.

• Implement and improve administrative systems and procedures.

• Ensure compliance with internal finance and admin policies.

• Support preparation of simple financial and administrative reports.

• Support both on-site and remote operations.

• Perform any other related duties assigned by management.

 

QUALIFICATIONS / SKILLS

 

• Bachelor’s degree or Diploma in Finance, Accounting, Business Administration, or related field.

• Minimum 2 years’ experience in finance and administrative roles.

• Experience working with NGOs or donor-funded projects is an added advantage.

• Knowledge in QuickBooks accounting software is an added advantage.

• Basic knowledge of accounting and financial reporting principles.

• Demonstrated skills in Graphic Designing (e.g., Canva, Adobe tools, or similar platforms).

REQUIRED SKILLS

• Bookkeeping and accounting skills.

• Administrative and office management skills.

• Budget tracking and financial reporting ability.

• Good computer skills (Excel, Word, accounting tools).

• Basic graphic designing skills.

• Strong organizational and record-keeping skills.

• Good communication and interpersonal skills.

• Ability to work independently with minimal supervision. (Proactive)

• High integrity and attention to detail.

 

HOW TO APPLY

 

Interested candidates should submit their CV and cover letter to:

help@mindnest.org

mindnestuganda@gmail.com

Subject line: Finance & Administrative Officer Application

 

Deadline: Open until filled

Related Jobs

Share this job post: