• Participates in formulating plans and strategies for procurement. • Liaises with other branches and departments to identify their procurement needs for the coming accounting period and compiles a master procurement list for the entire organization. • Prepares tender documents and manages the tendering process within the established guidelines and procedures. • Prepares tender papers for the approval of the Head of Finance & Administration before submission to the contracts committee. • Develops and/or maintains specifications of the various goods to be procured and where he obtains samples, he keeps those samples and ensures that goods supplied match with the samples given earlier. • Evaluates bids for high value and/or specialized procurements and disposals and receives tender or bid documents and prepares for evaluation by the tender/procurement committee. • Coordinate the preparation of monthly and quarterly procurement reports and submit them to the Head of Finance & Administration. • Implements the decisions of the Procurement/Contracts Committee. Prepares, administers and issues approved contracts • Liaises with suppliers, service providers and other stakeholders to ensure timely delivery of goods and services • Ensures accurate maintenance and safe storage of records for all procurement activities and enforces adherence to procurement regulations and guidelines. • Carry out monthly stock-take exercise. This is mainly to identify the stock levels to avoid stock outs and obsolete stationery. Ensure the system Stock levels balance with physical stock levels. • Performs any other duties as may be assigned from time to time by the Head of Finance and Administration. • Coordinate Support for maintenance of Bank’s equipment including generators, AC’s, electricals, fire protection and detection systems among others • Coordination with key departments to ensure smooth running of Exim Bank business in relation to Procurement and Administration related issues. • Provide property-related operational support and infrastructure requirements for branches as well as Head Office. • Monitor efficient implementation of property related projects and contracts and coordinate courier services and administration support. • Any other job as may be delegated or assigned by management from time to time.

• Ability to manage tender negotiations, contract placements, delivery and payments. • Ability to effectively prioritize and execute tasks in a high-pressure environment to drive results. • Knowledge of relevant statutory and regulatory requirements. • Flexibility to react effectively to unforeseen circumstances • Critical thinking and problem-solving skills & excellent written and verbal communication skills • Ability to multi-task, analytical skills, negotiation skills, ability to lead and motivate co-workers, ability to meet tight deadlines. • A Bachelor in Procurement and Supplies Management or any Business Course with specialization in purchase and supply from a reputable institution. • Membership of the Chartered Institute of Purchasing & Supplies or other relevant internationally recognized procurement professional body is a must. • At least three (3) years’ experience in procurement in a reputable Public or Private organization.

Kindly send your cover letter and up-to-date CV to hr@eximbank-ug.com with the subject JOB APPLICATION: PROCUREMENT & ADMINISTRATIONS OFFICER by close of business, Monday 4th November 2024. Only candidates who meet the minimum requirements shall be contacted.