• Ensure that reception services are provided in such a fashion that visitors are provided with a warm welcome and that their needs are swiftly attended to • Ensure that all incoming communications (Newspapers, telephone calls, letters, email etc.) are responded professionally and reliably passed on to the appropriate person(s). • Provide staff with support on any accommodation and Flight bookings as and when required whilst ensuring proper documentation is submitted before action is taken. • Ensure Invoice payments and or Receipt are received and shared with the Senior HR and Administrative Officer or the HR and Administration Assistant. This involves Utility Bills, Office subscriptions, Accommodation payments and any others. • Ensuring that the office environment is clean, well-organized and attractive and that break tea is provided to a high standard of quality and hygiene. • Ensure that all subscriptions (email, internet) and other service contracts (photocopier and other machinery servicing contracts) are renewed in a timely manner in liaison with the Senior IT officer • Ensure that Office equipment is switched off accordingly and the premises securely closed. • In liaison with the focal person on the personnel committee, coordinate any monthly staff meetings and any other events. • Ensure efficient distribution of minutes, workshops, seminars and conferences for the country office • Provide timely and proper set-up of conference rooms or venues for various meetings as and when.

• Diploma / Higher education in Secretarial Studies, Business administration or any other related course. • At least 2 years of experience in a similar position • Strong organizational and interpersonal skills • Good basic administrative and secretarial skills • Strong written and oral English communications skills • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook • Must be able to work independently while being a strong team player • Strong skills in collaboration with multi-cultural and diverse teams