• The employee’s duties and responsibilities shall include but not be limited to: • Receive and guide all visitors to the relevant staff in the branch office in line with the office guidelines. • Answer and address incoming/outgoing phone calls and deliver messages accurately and completely in line with the office guidelines. • Organize courier deliveries and manage the delivery of documents to different entities. • As the first point of contact, alert the administration of any incidences/ suspicious activity that may pose a security risk to the office or staff in line with company guidelines. • Maintain clean office premises and a hygienic environment for staff and visitors by complying with office procedures, rules, and regulations; • Perform necessary documentation and filing. • Organize and schedule meetings and appointments appropriately to avoid conflict; • Provide administrative support to all staff through filing, photocopying, generating reports and presentations in line with office requirements. • Provide secretarial support through taking minutes of meetings, managing accountability and capturing financial records in the accounts system for easy audit by the accounting team. • Receive, store, issue store supplies and ensure proper management of the branch office store in line with the administrative guidelines • Supervise, evaluate and monitor the performance of the office assistant, and caretaker by giving constructive feedback, mentoring and coaching in line with HR guidelines. • Perform any other duties as assigned by your supervisor.

• Diploma in Secretarial Studies, Office Management or related Bachelor’s degree • At least one (1) year of related experience in a busy working environment • Basic knowledge of Ms. office software & computer applications • Good oral and interpersonal skills • Hands-on experience in handling office equipment e.g. printers, telephones • Fluency in a local language will be an added advantage

Qualified applicants should send via e-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday 13th June 2025 by 5:00 pm addressed to The HR & Administration Manager Asaak Financial Services Limited P.O.Box 27935 Kiwatule, Uganda Email : careers@asaak.co While we thank all applicants for showing interest, only short-listed candidates will be contacted for interviews.