• Compile village Audits and share with the Coordinator and the WISE (Watoto Information • System Exchange) Administrator in charge • Create and ensure proper management of children’s files • Ensure vital document acquisition is done, working with the records officers and social workers. • Give correspondence on child-related information as and when requested by the coordinator and other partner Teams. • Ensure completeness of records both in a hard and soft copy • Resolve problems with information management by effective use of software and other information management resources. • Enable and monitor appropriate access to information for the Child Welfare Team Members and other partner Teams. • Update children’s photos on file • Ensure that all children’s information is up to date on the Watoto Information System • Exchange (WISE) • Scan and upload all children’s records/Documents on WISE • Update children’s statuses on WISE as advised by the resident Social Worker or Coordinator • Create and update children’s profiles • Monitor regulatory activity to maintain compliance with records and document management procedures. • Support team members in utilising the Child Welfare Records Database • Ensure that the bio-information in WISE matches what is actually in the village • Respond to internal and/or external information inquiries. • Avail various departments with relevant child information and legal documents. • Advise staff in other departments on the management of their records and information • Support stakeholders in records-keeping issues • Ensure quality assurance of children’s files, shelves, accountability (sign before document/file is taken), file tracking/retrieving, and file/ record preservation (replacing worn-out files) • Support the Social workers in updating the OVCMIS as expected by the government stakeholders

• Bachelor’s degree in Library and Information Science or Records and Archives Management and any other related field from a recognised university. • Has at least 4 years of experience with data management for decision making and performance improvement • Experience in tracking records • Data analysis/use and evidence-based decision-making. • Experience in keeping track of records, working in a cross-functional environment. • Experience working with vulnerable children, families, and communities. • Possess knowledge of relevant childcare legislation and regulations of Uganda • Good computer skills such as MS Word, Excel, PowerPoint